Converting Your Database From Another Software

If you have data from a previously used Applicant Tracking System, your Account Manager or the support team can put you in touch with our Data Conversion Specialist. We’ve transferred information over from a wide variety of systems and will work with you closely to make sure that your transition into Top Echelon Recruiting Software is a smooth one.


A flat fee is charged for each conversion based on the billing plan the customer has selected:

  • $1000 for month-to-month plan customers
  • $500 for annual plan customers

Conversion Process

1. Schedule a Mapping Session

Your Account Manager will help schedule a mapping session with our Data Conversion Specialist. During this session, you and the Data Specialist will explore your current Applicant Tracking System to determine where the data will be placed within Top Echelon Recruiting Software. This session will be done via GoToMeeting.

2. Transferring Your Data To Us

Once your data has been obtained, you will again speak with our Data Conversion Specialist to determine the best way to get your data to us. This is typically done with a service called DropSend. DropSend is an online resource that allows you to transfer large amounts of data over the web.

3. Let Us Take Over

The Data Conversion Specialist will then begin writing the program to import your data into Top Echelon Recruiting Software. When the program is completed, we will ask for an updated copy of your database for changes that have been made to records while the program was being written.

4. Crossing The Finish Line

Now that the program is in place, the Data Conversion Specialist will begin to run the conversion. We will spot check the conversion and also have you check your Top Echelon Recruiting Software database as well. You have 30 days after the conversion to notify us of any mapping issues that may be found. After 30 days, we will no longer hold your data backup from your previous ATS. If you notify us after 30 days, all necessary work will be charged at a rate of $100/hr and you will also have to provide us with a backup of your data from your previous ATS.

5. In Conclusion

The whole process relies heavily on scheduling the mapping session, providing us with your data, and when your conversion falls in the Data Conversion Specialist’s queue. The conversion typically takes 1-2 weeks from start to finish. Where you fall into the queue is based on a “first-come, first-serve” basis. Please make sure that you complete your mapping session and provide us with your data as quickly as possible.

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