Manage Data Privacy Compliance

To comply with the California Consumer Privacy Act (CCPA) and the General Data Privacy Regulations (GDPR), users can enable privacy compliance features for their agency’s Job Board/Careers Page. These features allow users to make requests of your agency relevant to these regulations, primarily requests to provide, remove, or no longer share or sell their personal information.

Note: only users with permission to manage privacy compliance can access these features in TE Recruit and receive notifications of changes to the log.

To access privacy compliance features for the Job Board/Careers Page:

• Expand the Sidebar in the top right corner of the software and click on the Settings icon 
• Click to expand the My Agency section and then select Manage Data Privacy Compliance

The privacy compliance features include:

Note: each feature’s number in this key corresponds to the sets of screenshots at the bottom of the article

• (1) Set Privacy Compliance Options
  •  Enabled – Privacy compliance options for this agency’s Job Board/Careers Page are turned ON, and will appear on the Job Board/Careers Page both at the bottom of the job listings and the application page based on the selections made
  • Disabled – Privacy compliance options for this agency’s Job Board/Careers Page are turned OFF
• (2) Do Not Sell
  • Yes – Provide the option for a jobseeker to opt out of having their data shared or sold outside your agency when applying for a job or to request it from the Privacy Compliance button menu
  • No – Does not provide the option for a jobseeker to opt out of having their data shared or sold outside your agency
• (3) Consent to Process Data
  • Yes – Provide the option for a jobseeker to opt in to having their data processed by your agency when applying for a job
  • No – Does not provide the option for a jobseeker to opt out of having their data shared or sold outside your agency when applying for a job
• (4) Privacy Compliance Email (required)
  • Select the user’s email address that will receive email notice for any requests made through the Privacy Compliance button on the Job Board/Careers Page. These requests can also be reviewed on the View Privacy Compliance Log settings page
• (5) Full Privacy Policy URL (required)
  • Copy and paste the link to your agency’s privacy policy on your website
  • This link will appear at the bottom of the Privacy Compliance window on your Job Board/Careers Page (“View Our Privacy Policy”)
• (6) Privacy Compliance Text
  • Create or adjust the text that will appear in the Privacy Compliance window on your Job Board/Careers Page
  • TE Recruit provides a default Privacy Compliance Text, but it is strongly suggested that your firm review and adjust it to your agency’s specifications. 
    • Note: Our default text does not guarantee compliance.
  • Use the Reset to Default button in the bottom right corner of this area to delete any changes and revert to the default text
  • Items to include in your agency's Privacy Compliance Text field:
    • Your applicants' data privacy rights, including Right to Know, Right to Forget, and Right to Opt Out
    • Describe how applicant data will be handled once a privacy request is made
    • If you don't have a privacy policy, be sure to include the types of data your agency collects from applicants
    • Note: The points above are recommendations; they are NOT tested guidelines for CCPA or GDPR compliance
• (7) Privacy Compliance Contact Method
  • Provide instructions for how to contact your agency with privacy concerns
  • This text will appear at the bottom of the Privacy Compliance window on your Job Board/Careers Page
  • Items to include in your agency's Privacy Compliance Contact Method field:
    • Any relevant email addresses/phone numbers for applicants to contact regarding data privacy requests and information
    • If applicable, include business hours or hours during which applicants can call your agency regarding these issues
    • Try to include at least two different contact methods for your agency, if possible
    • Note: The points above are recommendations; they are NOT tested guidelines for CCPA or GDPR compliance

Privacy Compliance features as they appear on the Manage Data Privacy Compliance Settings page:

Privacy Compliance features as they appear on the Job Board/Careers Page results list:

Privacy Compliance features as they appear in the Privacy Compliance window:

Privacy Compliance features as they appear on the Job Board/Careers Page application page: